Project Controls
Your Fractional Project Controls Department
Professional cost and schedule monitoring, earned value reporting, risk management, and cash-flow forecasting — without the full-time overhead of an in-house controls engineer. We operate as your embedded project controls team, providing weekly dashboards, monthly reports, and real-time earned value metrics (CPI/SPI) that keep stakeholders informed and projects accountable. Ideal for mid-size GCs and owners managing $1M–$50M+ projects who need controls discipline but can't justify a $120K/year hire.
How It Works
Our project controls process from start to finish.
Baseline Setup
Establish the cost and schedule baseline — budget breakdown, WBS alignment, and reporting structure agreed upon.
Data Collection
Collect progress data, cost reports, invoices, and change orders from your team on a regular cadence.
Analysis & Reporting
Process earned value metrics (CPI/SPI), variance analysis, cash-flow projections, and risk register updates.
Dashboard Delivery
Publish interactive Power BI or Excel dashboards with drill-down by trade, phase, or cost code.
Status Review
Weekly 30-minute video call to walk through metrics, flag concerns, and align on corrective actions.
Monthly Report
Formal monthly report package with executive summary, detailed metrics, trend analysis, and forecasts.
3 Specialized Services
Click any service to reveal methodology, tools used, and typical timeline.
Fractional Controls Support (Hourly)
On-demand project controls support billed hourly with no long-term commitment.
- Covers schedule updates, cost tracking, variance analysis, and dashboard builds
- Change order tracking and ad-hoc controls tasks as your project demands
- No minimum commitment beyond 10 hours per month — scale up or down
- Ideal for smaller projects or teams needing overflow support during peak periods
Monthly Project Controls Retainer
Your complete virtual project controls department on a monthly retainer.
- Monthly schedule update, cost report, and Earned Value snapshot (CPI, SPI, EAC, ETC)
- Progress report with milestone tracking and risk register maintenance
- Power BI dashboard updated monthly with drill-down by trade and phase
- Weekly 30-minute video call to review metrics and align on corrective actions
- Full controls discipline at a fraction of the cost of an in-house hire
Cash-Flow Forecast & S-Curve Setup
One-time setup of a cost-loaded schedule with S-curves and cash-flow projections.
- Budget line items linked to schedule activities for automatic cash-flow calculation
- Planned, actual, and forecast S-curves for visual performance comparison
- Monthly cash-flow projection table with period-by-period spend breakdown
- Reusable reporting template your team can update independently each month
The Exchange
What You Provide
Upload via Google Drive or your preferred platform
- Project schedule files (.mpp/.xer) and budget breakdown
- Monthly progress data and percent complete by trade/phase
- Contractor invoices, payment applications, and cost reports
- Change order documentation and contract modifications
- Access to your project management platform (if applicable)
What We Deliver
All deliverables shared via your Google Drive folder
- Monthly report package via Google Drive with executive summary
- Interactive Power BI or Excel dashboards with drill-down capability
- S-curve charts and cash-flow projections updated monthly
- Risk register with probability/impact assessment and mitigation plans
- Weekly 30-minute video call for retainer clients
Standards & Tools
Industry frameworks and professional software we work with.
Applicable Project Types
Ready for a Quote?
Get an instant quote in under 2 minutes, or book a discovery call. Starts from $25/hr.